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Lock Up Your Data

The CEO, CFO, corporate attorney and compliance officer have the responsibility of maintaining the integrity, accessibility and audit-readiness of all data generated by the corporation. Most well-run companies have a useful basic data protection infrastructure in place to ensure business continuity in the event of data storage loss from fire, flood or sabotage.

Safeguard Data

The basic data protection infrastructure includes data backup, recovery and archiving, and it takes into account three key areas: existing regulations for storing of records, litigation risks and internal operational use of the data. Backup protects the data of the company against disaster, data loss, damage and deletion of the primary online data, and provides a history of all versions of files so that prior work can be recovered.

Archive is the secure storage of inactive data that must be held unaltered for possible use in the future. To maintain the integrity of archived data, there must be a policy to enforce strict access control. This can prevent unauthorised or accidental alteration and deletion. A secure and controlled audit trail should be maintained to track data creation, changes and deletion.

Since the requirements for data retention vary from years to "forever", it is essential that both the storage medium and the read-write device used are designed specifically for long-term archival storage. Data protection and compliance is about people, processes, policies and technology. With a sound strategy and the right infrastructure, companies can meet business objectives like cost reduction productivity improvement, operational efficiency, reducing risk as well as staying Ion the right side of the law.


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